CATERING & RETAIL VENDOR APPLICATIONS OPENS FROM 04/12/2023 TO 26/01/2024
FESTIVAL
DATE: Friday 29th of March to Sunday 31st of Mach, 2024 |
APPLICATION
INFO: Fiesta Events & Catering
is seeking expressions of interest from catering operators to participate in
the Bendigo Easter Festival 2024. Opportunities to be involved are limited so
get you applications in quick. The Bendigo Easter Festival
catering and retail vendor sites will run across all the three days of the
festival with outlets located in different areas. Bendigo Easter Festival is a
Waste Wise event, that is committed to responsible waste management
and purposefully plan to avoid and minimise waste. Vendors must use
recyclable (aluminium) or compostable packaging and serving ware (cardboard,
paper or certified compostable plastics); No plastic packaging and plastic
materials to be used except for plastic packaging that is certified as
compostable and made from 100% renewable resources. EVENT INFO: Commencing in 1871, the
Bendigo Easter Fair is one of Australia’s longest running community events. Over the three-day Easter long
weekend, Bendigo’s beautiful Rosalind Park and surrounding streets will be
transformed into a vibrant precinct bursting with family-friendly
entertainment, to name a few; 80,000 Easter Eggs on Good
Friday, |
HOURS OF
OPERATIONS: |
|||
Event |
Locations |
Date |
Operating
times |
The
Bendigo Easter Festival 2024 |
Sidney
Myer Place * Amusement
Rides - Lower Bull St.* Rosalind
Park - Cedar Garden Rosalind
Park - Bunya Garden
|
Friday 29
March 2024 |
10 AM to
5 PM |
Saturday 30
March 2024 |
10 AM to
5 PM 10 AM to 10:30
PM* |
||
Sunday 31
March 2024 |
10 AM to
5 PM |
||
|
KEY DATES
(SUBJECT TO CHANGE) |
|
Event |
Date |
Application
open (multiple stage process member registration, stall info form &
applications) |
Monday, 4 December 2023 |
Applications
close (applications without a secured $1,000 Credit Card Bond will not
be considered) |
Friday, 26
January 2024 |
Stage 1 -
Notification to successful applicants (No
information will be available before this date) |
Friday, 2 February 2024 |
Stage 1 -
Full payment due |
Thursday,
8 February 2024 |
Stage 2 -
Notification to successful applicants and unsuccessful applicants |
Friday, 9 February
2024 |
Unsuccessful
applicants secured $1,000 Credit Card Bonds is released |
Tuesday, 13 February 2024 |
Stage 2 -
Full payment due |
Thursday, 15
February 2024 |
Health
services documentation due (Statement of trade via street trader must be
uploaded) |
Friday, 01
March 2024 |
Event
bump in days |
Wednesday,
27 March 2024 Thursday,
28 March 2024 |
Event
trading days |
Friday, 29
March 2024 Saturday,
30 March 2024 Sunday, 31
March 2024 |
Event
bump out day |
Sunday, 31
March 20244 |
Secured $1,000
Credit Card Bonds is released |
Friday, 15
April 2024 |
APPLICATION PROCESS 1. Read
the terms and conditions 2. Read
the submission guidelines 3.
Complete the member registration form, this will inform
us of your business 4.
Complete a stall/outlet information form for each outlet you have available 5.
Complete an application for each outlet |
FEES
FOR OUTLET AND STRUCTURE TYPES |
||
SITES (No
power, or marquee hire are included in the base fee) |
||
Small 3m
(Frontage) x 3 (Depth) |
site only
single Product line |
$1,500 |
Medium
4.5m (Frontage) x 3 (Depth) |
site only
multiple product lines |
$2,250 |
Large 6m
(Frontage) x 3 (Depth) |
site only
multiple product lines |
$3,000 |
Small 3m
(Frontage) x 3 (Depth) |
Mobile
Van - site only single product line |
$1,500 |
Medium 4m
to 6m (Frontage) x 3 (Depth) |
Mobile
Van - site only multiple product lines |
$3,000 |
Vendors
are permitted to bring their own marquees onto the festival site. |
POWER
MANAGMENT FEE |
||
Each 10
or 15 Amp power outlet |
Single
phase |
$150 |
Each 20
Amp power outlet |
Single
phase |
$300 |
Each 32
or 20 Amp power outlet |
Three
phase |
$600 |
This site
is a generator free zone. You cannot use your generator at this event. |
COOLROOMS |
||
Cool room
3.3 x 1.7 internal space - |
Each room
is to be shared by 2 vendors, with key access |
$500 |
Cool room
2.2 x 1.6 internal space - |
Single vendor
use, with key access |
$800 |
Due to
size restriction no external cool rooms are allowed |
SECURITY
BOND (via Credit Card System) All
stallholders are required to register their Credit Card details as a security
bond of $1000. The bond will only be withdrawn from that Credit
Card to repair any damage caused directly by the stallholder. e.g. damage to
trees, taps, sprinklers, marquees etc, Likewise,
if there is any breach of the contract, such as neglecting to properly
dispose of waste, this bond may be used for compensation. If the
damage bill exceeds $1000 the stallholder will be sent an additional invoice.
If the vendor meets all contract specifications and there is no damage, funds
will not be deducted. |
VEHICLES No
vehicles, trailers or cool-rooms will be allowed to remain at the rear of the
stall site as vendors don't have a back of house. |