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BENDIGO EASTER FESTIVAL 2020

Registration now open

 

CATERING & RETAIL VENDOR APPLICATIONS OPENS FROM 21 OCT 2019 TO 20 DEC 2019

FESTIVAL DATE: Friday 10th of April to Monday 13th of April, 2020

APPLICATION INFO: The Bendigo Easter Festival catering and retail vendor sites will run across all the four days of the festival with outlets located in different areas. Fiesta Events & Catering is seeking expressions of interest from catering operators to participate in the Bendigo Easter Festival 2020. Opportunities to be involved are limited so get you applications in quick.

Join us this Easter in 2020 to celebrate the Bendigo Easter Festival 150th anniversary. To recognise the significance of this milestone, the City of Greater Bendigo has endorsed a four-day festival format.

Bendigo Easter Festival 2020 is a Waste Wise event, that is committed to responsible waste management and purposefully plan to avoid and minimise waste. Vendors must use recyclable (aluminium) or compostable packaging and serving ware (cardboard, paper or certified compostable plastics); No plastic packaging and plastic materials to be used except for plastic packaging that is certified as compostable and made from 100% renewable resources.

 

HOURS OF OPERATIONS:

Event

Locations

Date

Operating times

The Bendigo Easter Festival 2020

Sidney Myer Place *

Amusement Rides - Lower Bull St.*

Rosalind Park - Cedar Garden

Rosalind Park - Bunya Garden





Friday 10 April 2020

10 AM to 5 PM

Saturday 11 April 2020

10 AM to 5 PM

10 AM to 9 PM*

Sunday 12 April 2020

10 AM to 5 PM

Monday 13 April 2020

10 AM to 5 PM

 

KEY DATES (SUBJECT TO CHANGE)

Event

Date

Application open (multiple stage process member registration, stall info form & applications)

Monday, 21 October 2019

Applications close (applications without a secured $500 Credit Card Bond will not be considered)
(Late applications will not be accepted, as selection process would have started).

Friday, 20 December 2019

Stage 1 - Notification to successful applicants

(No information will be available before this date)

Friday, 17 January 2020

Stage 1 - Full payment due 
(If full payment isn't received by due date site will offered in stage 2 notifications)

Thursday, 23 January 2020

Stage 2 - Notification to successful applicants and unsuccessful applicants

Friday, 24 January 2020

Unsuccessful applicants secured $500 Credit Card Bonds is released 

Tuesday, 28 January 2020

Stage 2 - Full payment due

Thursday, 30 January 2020

Health services documentation due (Statement of trade via street trader must be uploaded)

Thursday, 27 February 2020

Event bump in days

Wednesday, 08 April 2020

Thursday, 09 April 2020

Event trading days

Friday, 10 April 2020

Saturday, 11 April 2020

Sunday, 12 April 2020

Monday, 13 April 2020

Event bump out day

Monday, 13 April 2020

Secured $500 Credit Card Bonds is released

Tuesday, 29 April 2020

 

APPLICATION PROCESS

1. Read the terms and conditions

2. Read the submission guidelines

3. Complete the member registration form, this will inform us of your business

4. Complete a stall/outlet information form for each outlet you have available

5. Complete an application for each outlet

 

 FEES FOR OUTLET AND STRUCTURE TYPES 

SITES (No power, or marquee hire are included in the base fee)
$300.00 to $600.00 per day depending on frontage payable in advance or 20% of gross revenue whichever is greater.

Small 3m (Frontage) x 3 (Depth)

site only single Product line

$1,200

Medium 4.5m (Frontage) x 3 (Depth)

site only multiple product lines

$1,800

Large 6m (Frontage) x 3 (Depth)

site only multiple product lines

$2,400

Small 3m (Frontage) x 3 (Depth)

Mobile Van - site only single product line

$1,200

Medium 4m to 6m (Frontage) x 3 (Depth)

Mobile Van - site only multiple product lines

$2,400

Vendors are permitted to bring their own marquees onto the festival site.

 

POWER

Each 10 or 15 Amp power outlet

Single phase 

$150

Each 20 Amp power outlet

Single phase

$300

Each 32 or 20 Amp power outlet

Three phase

$600

This site is a generator free zone. You cannot use your generator at this event.

 

COOLROOMS 

Cool room 3.3 x 1.7 internal space -  
(inc power)

Each room is to be shared by 2 vendors, with key access

$345

Cool room 2.2 x 1.6 internal space - 
(inc power)

Single vendor use, with key access

 

$445

Due to size restriction no external cool rooms are allowed

 

SECURITY BOND (via Credit Card System)

All stallholders are required to register their Credit Card details as a security bond of $500. The bond will only be withdrawn from that Credit Card to repair any damage caused directly by the stallholder. e.g. damage to trees, taps, sprinklers, marquees etc,

Likewise, if there is any breach of the contract, such as neglecting to properly dispose of waste, this bond may be used for compensation.

If the damage bill exceeds $500 the stallholder will be sent an additional invoice. If the vendor meets all contract specifications and there is no damage, funds will not be deducted.

 

VEHICLES

No vehicles, trailers or cool-rooms will be allowed to remain at the rear of the stall site as vendors don't have a back of house.